Six Questions to Ask BEFORE Approving a Purchasing Transaction:

• Is the purchase aligned with TAMUK's mission?
  How does the purchase support one of the university's core missions (teaching, research, public service, or student services)? If the purpose of the purchase is unclear, ask the requester for more details before proceeding.

• Are there more sustainable or cost-effective options available?
  Consider whether existing items within the department might meet the need. Also, check if surplus items are available through the TAMUK Surplus program, which could provide a suitable alternative.

• Are the correct funding sources being used?
  Ensure the funds are appropriate for the type of purchase. Be aware of any restrictions on the funds, such as grants or designated accounts, that may only allow for specific types of expenditures.

• Is the appropriate delivery location indicated?
  For all on-site deliveries, confirm that the following information is correctly included to ensure timely receipt of goods:

  Attn: "Employee Name"
  "Dept Building Name"
  "Room Number"
  c/o Central Receiving
  1255 Retama Dr
  كينجسفيل ، تكساس 78363
  الولايات المتحدة

• Is the request valid and appropriate for the requester?
  Verify that the requester has the necessary authority and understanding to make the purchase. Ensure there is no potential conflict of interest related to the requester’s involvement.

• Are you purchasing items valued at or above $10,000?
  For  purchases of $10,000 or more, are required to be submitted as a requisition for approval. Software, asset inventory, services, printing services, marketing/promotional items, and equipment are also required to be submitted as a requisition for specialized approval (regardless of cost). 

• Does the purchase involve contracts, services, or terms and conditions?
  All purchases involving contracts, services, or any terms and conditions must be submitted through JavelinaBuy as a requisition. Contracts should أبدا be signed by anyone other than delegated authority members within TAMUK. Additionally, all contracts and agreements must be reviewed and approved by Procurement Services before any action is taken to ensure compliance with university and state policies.